BNIM is a nationally recognized architecture, landscape architecture, design and planning firm committed to sustainability and design excellence. We are looking for an Executive Assistant to
Primary responsibilities include: prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner; arrange travel schedule and reservations for principals and office staff; screen principal’s email, mail, voicemail and appointments using good judgement and knowledge; anticipate executive’s needs and proactively bring together appropriate people and other resources to support the executive’s activities.
Additional responsibilities include: prepare expense reimbursements and reconcile credit card statements, meeting coordination, event planning, presentation creation and support, electronic project document filing and organization, marketing research and support, filing, and other administrative duties as assigned.
This position fits an individual who is flexible, outgoing, detail oriented, willing to take initiative, motivated, along with strong time-management skills, strong writing, editing and verbal skills, a high level of professionalism, and the ability to communicate effectively with all levels of staff and clients. Strong decision making ability and attention to detail is critical. Position will be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants as well as consultants to coordinate a variety of complex executive meetings. A high level of discretion and confidentiality is required of this position.
Required technical skills include proficiency in Microsoft Word, Outlook, Excel, PowerPoint and conducting internet research. Experience with Adobe Creative Suite, and productivity tools such as Newforma and/or Deltek Vision is a plus. Experience in the A/E industry is preferred. Construction administration experience is a plus, as is experience with writing and editing.
Curious and Creative
Critical and Exacting
Friendly and Communicative
Self-driven and Willing (can-do)
Sense of humor
Impeccable organizational and management skills
Well-established skills coordinating team efforts, meetings and events
Effective and mature verbal and interpersonal communication to maintain consultant, peer and client relationships
Ability to research and synthesize information quickly
Ability to execute tasks well under tight deadlines
A deadline and detail-oriented work ethic
Filling this role will not be determined by experience only; we are looking for the right fit for our team.
BNIM is a collaboration of architectural, design and planning professionals who share a deep commitment to responsible, high-quality design. We offer competitive salaries and benefits, an energetic work place, on-going training opportunities, and an environment that allows employee interests and strengths to flourish.
To apply: Send a cover letter briefly summarizing your qualifications and a resume to: email@example.com.