Primary responsibilities include: prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner; project team support and project related documentation and filing; arrange travel schedule and reservations for Principals and office staff; screen Principals” email, mail, voicemail and appointments using good judgement and knowledge; anticipate Principals’ needs and proactively bring together appropriate people and other resources to support their activities.  

Additional responsibilities include: prepare expense reimbursements and reconcile credit card statements, meeting coordination, event planning, presentation creation and support, electronic project document filing and organization, marketing research and support, filing, and other administrative duties as assigned.

This position fits an individual who is flexible, outgoing, detail oriented, willing to take initiative, motivated, along with strong time-management skills, strong writing, editing and verbal skills, a high level of professionalism, and the ability to communicate effectively with all levels of staff and clients.  Strong decision making ability and attention to detail is critical.  Position will be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants as well as consultants to coordinate a variety of complex executive meetings. A high level of discretion and confidentiality is required of this position.

Required technical skills include proficiency in Microsoft Word, Outlook, Excel, PowerPoint and conducting internet research. Experience with Adobe Creative Suite, and productivity tools such as Newforma and/or Deltek Vision is a plus. Experience in the A/E industry is a plus.  Construction administration experience is a plus, as is experience with writing and editing.

Characteristics:
Curious and Creative
Critical and Exacting
Friendly and Communicative
Collaborative
Self-driven and Willing (can-do)
Sense of humor

Skills:
Impeccable organizational and management skills
Well-established skills coordinating team efforts, meetings and events
Effective and mature verbal and interpersonal communication to maintain consultant, peer and client relationships
Ability to research and synthesize information quickly
Ability to execute tasks well under tight deadlines
A deadline and detail-oriented work ethic

Experience:
Filling this role will not be determined by experience only; we are looking for the right fit for our team.

COMPANY INFORMATION:
BNIM is a collaboration of architectural, design and planning professionals who share a deep commitment to responsible, high-quality design. We offer competitive salaries and benefits, an energetic work place, on-going training opportunities, and an environment that allows employee interests and strengths to flourish.

EOE

Additional information about us can be found on our website at www.bnim.com.

To apply:  Send a cover letter briefly summarizing your qualifications and a resume to: [email protected].